This is the first of a series on facilitation, dialogic containers and context. In it I want to develop a theory of context for facilitators on that explains not only how dialogic work succeeds, but why it sometimes cannot.
My whole career has been a conversation between my facilitation practice and what I am learning about self-organization and complex adaptive systems. Like many people I started in facilitation because I like the way that techniques for group work could help people be better together. Good dialogue enables learning, understanding, innovation, problem-solving and community building. Doing it in a way that also builds relationships ensures that we “leave more community than we’ve found.” Understanding complexity theory helps me to situate my practice in what is possible and understand why things work or don’t work. If you have read my professional reflections on this blog over the past 22 years, you will have been with me on my journey as I’ve tried to understand all that.
My facilitation journey began with tools, probably nominal group technique. This is such a standard part of brainstorming and idea generation, that I doubt many facilitators even know the name for this technique. I can’t remember where I learned about brainstorming – it was probably word of mouth, because my facilitation craft has been honed in a traditional artisanal way, through knowledge transfer from mentors and masters and through many iterations of practice. NGT is a good tool, in the same way that a screwdriver is a good tool. It does a good job in situations for which it was designed. It doesn’t take long as a facilitator to realize that not every processes is fit for every challenge. The idea that “context matters” was something that I learned very early on in my career, and was probably something I was exposed to even in my academic training in Indigenous Studies, organizational studies, community development and cultural anthropology.
Every facilitator at some point collects tools in a tool box. In the pre-world wide web world, we acquired these tools through conversations with others, through the occasional book that was passed around and on facilitation courses where we were introduced to ways that groups worked. If you were serious about the work you might have come across materials from the National Training Labs or other places in the arcane world of organizational development. Every facilitator I knew back then had a binder full of tools and processes to use with groups. I still have a page of these resources which I use to inspire my own practice.
From a practitioners standpoint, most of us learned our craft through these tools. We found out what worked and what didn’t. We got a sense of who we were in facilitation work. We learned the hard lessons that no one in a group is “neutral” – even the facilitator – and we learned that reflection on practice is helpful. Reflection means asking the question “Why?” Why did that work? Why did that fail? Why did I make that choice? Why did the group dynamic shift this way or that?
Those early reflections led me to understand group work as complex, and from there it was about diving into the arcane world of complexity theory, group dynamics, organizational psychology and everything else. I found the theory world interesting but it rarely descended to the level of practical choice creating fro groups. It rarely connected to action. That became my work, and it was always validating to find someone like Kurt Lewin in Problems of Research in Social Psychology saying things like “there is nothing so practical as a good theory.” For me this continually learning about theory was informed by the philosophical approaches I was introduced to in my post-secondary education, informed by several years of practice in the field within organizations and social change work.
The first most important learning for facilitators is that your tools don’t work the same with every group. The second most important learning I think is the idea that the facilitator matters to group work far more than we are led to believe. The role and position and choices of the facilitator has immense effects on what happens in a group of people. That realization set me off on a journey of trying to understand the nature of different contexts. What makes one group different than another? Why can we never standardize performance or assure quality outcomes and results from facilitation practice? This seems so clear and obvious, but the state of the facilitation world continues to treat tools and methods as context-free silver bullets for every problem. We speak frequently of our tool boxes, and the language of group work is filled with the mechanistic metaphors of technical language: fixing problems, smooth meetings, efficiency, productive dialogue, outputs and outcomes. Agenda designs follow linear logics; start here, do this, progress to this stage, get a good outcome, and do it all in six hours. And in all the 1\”10 must listicles that promise life changing methods for group work, we rarely see informed discussion about the positionally of the facilitator.
I use this kind of language all the time. Even the term “facilitator” implies a mechanistic solution to a problem space. “To make things easier” is the etymology of the word. Actual facilitation practice doesn’t do this, in my experience. It makes something easier, and some things harder. Facilitators need to be clear about what is made easier and what is made more difficult and we MUST, ethically and morally, be clear and transparent about what we are doing to ensure that meetings end on time, or that they meet pre-determined goals. We have to be honest with ourselves about how much emergence we allow in the containers in which we work, and how we influence action in those containers.
We also have to be honest about what process can accomplish and what conditions need to be in place in order for things to “work.” And what “working” even means. There is a strong cultural tendency to believe that if we can just get the right people in the room, if we can just get all the issues out on the table, then we can make progress. Such a belief tends to ignore power and it tends to treat the dialogic container as the most important place for action, ignoring the bigger contexts that determine what is possible and what is not. If there is any doubt that this approach is wrong headed, the failures of the CoP conferences to adequately address climate change are exhibit A.
Context for action matters. Many times as a facilitator I have found myself at a loss about why a group process has gone in a surprising direction. There is so much hidden in the social field, and often times an intervention can open things up, bring surprising issues to the fore, or trigger dynamics that folks were unaware of. Facilitated dialogue oftentimes helps solve some problems but also opens up others.
As skilled dialogic practitioners we know that we need to pay attention to the dynamics of the context as we are designing a meeting. I don;t think our clients usually give us enough credit for taking the time to do that. I will always insist that something like two thirds or three quarters, or more of my work for a session goes into understanding the context so that what we do is useful to a specific group of people, in a specific place and in a specific moment in time. It is tempting to believe that a facilitator or consultant can come into any situation and work some miracle in a short amount of time. The truth is that we are the LEAST well equipped to work with your team. Even when I do take a long time to work with a team and craft good questions and a design of activities that will help address realistic process goals, many times participants will see me on the day and say “all he does is ask questions and then the people do all the work. What are we paying him for?” It’s the classic conundrum of knowing where to tap.
Because this work is largely invisible to the process it seems like a dark art. But there is good theory that supports the work of consultants and facilitators who work primarily with the context so that they can take an educated guess about the kinds of process tools that might help a group in any given situation. In this series of blog posts I want to address this aspect of facilitation practice, why it matters, and how complexity theory helps us to understand both the nature of dialogic containers and the importance of the contexts in which they are embedded.
I think facilitators need to develop these skills and practices becasue the “magic” that happens in good dialogue is not random and it is not down to just using the right tool in the right context. Doing so helps us to
